Mobile Device Acceptable Use Policy Template

A mobile device acceptable use policy (MD AUP) is a crucial document for any organization that provides employees with mobile devices. It outlines the guidelines and expectations for the use of these devices, ensuring that they are used responsibly and ethically.

Key Components of a Professional MD AUP

1. Scope of Application: Clearly define the scope of the policy. Specify which employees and devices are covered by the policy, including company-owned devices and employee-owned devices used for work purposes.

2. Device Usage: Outline the permitted uses of mobile devices. This includes work-related tasks, such as email, communication, and access to company resources, as well as personal use.

3. Prohibited Uses: Clearly state the prohibited uses of mobile devices. This may include activities such as unauthorized access to company systems, downloading illegal content, and engaging in inappropriate or offensive behavior.

4. Data Security: Emphasize the importance of data security and outline the measures employees must take to protect sensitive information. This includes using strong passwords, avoiding public Wi-Fi networks, and Reporting any suspicious activity.

5. Internet Usage: Establish guidelines for internet usage on mobile devices. This may include restrictions on certain websites, social media platforms, or online activities.

6. Personal Use: Address personal use of mobile devices during work hours. While personal use may be permitted, it should not interfere with work productivity or create a hostile work environment.

7. Company Property: Clearly state that mobile devices provided by the company remain the property of the company. Employees may not sell, transfer, or modify the devices without authorization.

8. Monitoring and Review: Specify the organization’s right to monitor and review employee activity on mobile devices. This may include tracking usage, inspecting devices, and accessing stored data.

9. Consequences of Violation: Outline the consequences of violating the MD AUP. This may include disciplinary action, up to and including termination of employment.

10. Updates and Amendments: Indicate that the MD AUP is subject to change and that employees will be notified of any updates or amendments.

Design Elements for a Professional MD AUP

Clear and Concise Language: Use plain language that is easy to understand. Avoid technical jargon or legal terms that may confuse employees.

Consistent Formatting: Use consistent formatting throughout the document to improve readability. This includes headings, subheadings, bullet points, and spacing.

Professional Appearance: Choose a professional font and layout that reflects the organization’s brand.

Easy Access: Make the MD AUP readily available to employees. Consider posting it on the company intranet or providing a physical copy.

Example of a Professional MD AUP Section

Data Security

Employees are responsible for protecting sensitive company data stored on their mobile devices. This includes:

Using strong passwords: Create complex passwords that are difficult to guess.

Avoiding public Wi-Fi networks: Public Wi-Fi networks are less secure and may be compromised.

Reporting suspicious activity: If you notice any unusual activity on your mobile device, report it to the IT department immediately.

Regular updates: Keep your device’s operating system and apps up-to-date with the latest security patches.

By creating a comprehensive and professional MD AUP, organizations can ensure that mobile devices are used responsibly and ethically, protecting both company assets and employee privacy.