Interview Notes Template

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As a hiring manager or interviewer, keeping accurate and organized notes during interviews is crucial. These notes help you remember important details about candidates, compare different applicants, and make informed hiring decisions. However, jotting down notes on random pieces of paper or in a disorganized manner can lead to confusion and inefficiency. That’s where an interview notes template comes in handy.

Why Use an Interview Notes Template?

Using an interview notes template provides structure and consistency in your note-taking process. It ensures that you capture all the necessary information and have a standardized format for easy reference later on. With a template, you can focus more on actively listening to the candidate and engaging in meaningful conversations, rather than worrying about taking detailed notes.

Benefits of Using an Interview Notes Template

There are several benefits to using an interview notes template:

1. Consistency: A template ensures that you cover all the essential points and ask consistent questions across all interviews.

2. Organization: Having a standardized format makes it easier to review and compare notes between different candidates.

3. Efficiency: With a template, you can quickly fill in the relevant information during the interview, saving time and reducing the chance of missing important details.

4. Legal Compliance: Detailed interview notes can serve as evidence of fair and non-discriminatory hiring practices, protecting your organization from potential legal issues.

How to Create an Interview Notes Template

Creating an interview notes template is a straightforward process. Here are the steps to follow:

1. Identify the key information: Determine the essential details you want to capture during the interview, such as candidate’s name, contact information, qualifications, work experience, strengths, weaknesses, and any specific criteria relevant to the role.

2. Choose a format: Decide on the format for your template. It can be a simple Word document, a spreadsheet, or a specialized note-taking tool.

3. Create sections: Divide your template into sections for different aspects of the interview, such as personal information, qualifications, and behavioral questions.

4. Add prompts and guidelines: Include prompts or guidelines within each section to help you remember what to ask and what to focus on.

5. Customize as needed: Tailor the template to suit your specific interview needs and the requirements of the position you’re hiring for.

Examples of Interview Notes Templates

There are various interview notes templates available online that you can use as a starting point or inspiration for creating your own. Here are a few examples:

1. Simple Text Template: This template uses a basic text format and includes sections for candidate details, qualifications, and interview feedback.

2. Structured Spreadsheet Template: This template is in a spreadsheet format and provides separate columns for different information, such as skills, experience, and cultural fit.

3. Specialized Note-Taking Tool Template: Some interview note-taking tools offer pre-designed templates with customizable sections and prompts, making it easier to capture and analyze interview data.

Tips for Effective Note-Taking in an Interview

Here are some tips to enhance your note-taking skills during interviews:

1. Be attentive: Listen actively to the candidate’s responses and take notes on the most relevant and significant points.

2. Use shorthand: Develop your own system of shorthand or abbreviations to jot down information quickly.

3. Be selective: Focus on capturing key highlights and unique observations rather than trying to write down everything.

4. Ask for clarification: If something is unclear or you need more details, don’t hesitate to ask follow-up questions.

5. Review and summarize: After the interview, take a few minutes to review your notes and summarize the candidate’s strengths, weaknesses, and overall fit for the role.

Review of Top Interview Notes Template Tools

There are several interview note-taking tools available that can streamline the process and enhance your note-taking efficiency. Here are a few popular ones:

1. Evernote: Evernote is a versatile note-taking tool that allows you to create templates, tag notes, and easily search for specific information.

2. Microsoft OneNote: OneNote offers a user-friendly interface with various formatting options, making it suitable for organizing interview notes.

3. Trello: While primarily a project management tool, Trello can be customized to create interview note templates and track candidate progress.


An interview notes template is a valuable tool for hiring managers and interviewers to keep track of important information during the hiring process. By using a template, you can ensure consistency, organization, and efficiency in your note-taking, leading to better-informed hiring decisions. Whether you choose a simple text format or a specialized note-taking tool, finding the right template can significantly improve your interviewing process.


1. Evernote

2. Microsoft OneNote

3. Trello