Free Sample Letter Of Resignation Template

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Table of Contents

  1. Introduction
  2. Reasons for Resignation
  3. Resignation Letter Template
  4. Tips for Writing a Resignation Letter
  5. Reviewing Your Resignation Letter
  6. Sample Resignation Letter Example
  7. Final Thoughts


Resigning from a job can be a challenging and emotional process. It is important to leave on good terms and maintain professional relationships with your colleagues and employer. One key aspect of resigning is writing a resignation letter. In this article, we will provide you with a free sample letter of resignation template to help you navigate this process smoothly.

Reasons for Resignation

People resign from their jobs for various reasons, such as career growth opportunities, relocation, personal reasons, or dissatisfaction with the current work environment. Whatever the reason may be, it is important to communicate your decision professionally and respectfully through a resignation letter.

Resignation Letter Template

A resignation letter should be concise, clear, and polite. It should include the following information:

  • Your name and contact information
  • Date of writing
  • Name of your supervisor or manager
  • Your intention to resign
  • Date of your last working day
  • A brief note of appreciation for the opportunities and experiences gained during your employment
  • Your willingness to assist with the transition process
  • A polite closing and your signature

Using a resignation letter template can help ensure that you include all the necessary details and maintain a professional tone throughout the letter.

Tips for Writing a Resignation Letter

Writing a resignation letter can be daunting, but with these tips, you can create a strong and professional letter:

  1. Be clear and concise: Keep your letter brief and to the point.
  2. Stay positive: Maintain a positive tone and avoid any negative comments or criticism.
  3. Express gratitude: Show appreciation for the opportunities and experiences gained during your employment.
  4. Offer assistance: Express your willingness to assist with the transition process.
  5. Proofread: Double-check your letter for any spelling or grammatical errors.

Reviewing Your Resignation Letter

Before submitting your resignation letter, it is essential to review it carefully. Make sure the document is well-written, polite, and error-free. It is also advisable to have a trusted colleague or friend review it for you to provide feedback and ensure clarity.

Sample Resignation Letter Example

Here is a sample resignation letter template that you can use as a reference:

[Your Name]
[Your Address]
[City, State, ZIP]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Position]
[Company Name]
[Company Address]
[City, State, ZIP]

Dear [Recipient’s Name],

I am writing to inform you of my decision to resign from my position at [Company Name], effective [last working day, typically two weeks from the date of the letter].

I want to express my gratitude for the opportunities and experiences I have gained during my time at [Company Name]. It has been a pleasure working with such a dedicated and talented team.

I am committed to ensuring a smooth transition process and will be available to assist in any way possible. Please let me know how I can be of help during this time.

Thank you for your understanding and support. I wish you and the team continued success.

[Your Name]

Final Thoughts

Writing a resignation letter may seem like a daunting task, but with the help of a sample letter of resignation template, you can navigate this process smoothly. Remember to maintain a professional tone, express gratitude, and offer assistance during the transition. By following these guidelines, you can leave your job on good terms and maintain positive relationships with your colleagues and employer.