Free Printable Invoice Template Microsoft Word

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Free Printable Invoice Template Microsoft Word
Free Printable Invoice Template Microsoft Word from
Introduction Benefits of Using Invoice Template How to Create Invoice Template in Microsoft Word Customizing Your Invoice Template Printing and Saving Your Invoice Template Conclusion


As a business owner or freelancer, creating professional and customized invoices is essential for billing your clients or customers. Using a free printable invoice template in Microsoft Word can save you time and effort in designing your own invoice from scratch. In this article, we will explore the benefits of using an invoice template, how to create one in Microsoft Word, and how to customize and save it for future use.

Benefits of Using Invoice Template

Using an invoice template offers several advantages:

1. Time-saving:

Creating an invoice from scratch can be time-consuming, especially if you are not familiar with design software. Using a pre-designed invoice template in Microsoft Word allows you to quickly fill in the necessary details without worrying about the layout and formatting.

2. Professional appearance:

An invoice template provides a professional and consistent look for all your invoices. It helps you maintain a cohesive brand identity and create a positive impression on your clients or customers.

3. Easy customization:

Invoice templates in Microsoft Word are highly customizable. You can easily add your logo, company information, payment terms, and other relevant details to personalize the invoice according to your business needs.

4. Error-free calculations:

Invoice templates often come with built-in formulas and calculations, ensuring accurate calculations of subtotals, taxes, discounts, and totals. This reduces the chances of manual errors and saves you from potential accounting mistakes.

How to Create Invoice Template in Microsoft Word

Follow these steps to create an invoice template in Microsoft Word:

1. Open Microsoft Word:

Launch Microsoft Word on your computer and start with a blank document.

2. Set the page layout:

Go to the “Page Layout” tab and set the page orientation to “Portrait.” Adjust the margins according to your preference to ensure the invoice fits well on a standard paper size.

3. Create a table:

Click on the “Insert” tab and select “Table.” Choose a table size that suits your needs, such as a 3×6 table for a basic invoice layout. Enter the necessary details, such as item descriptions, quantity, rate, and amount, in the respective cells.

4. Add company information:

Insert your company logo and contact information at the top of the invoice. This includes your business name, address, phone number, email, and website.

5. Include invoice details:

Add fields for invoice number, date, payment terms, and due date. You can also include a space for a unique reference or purchase order number if required.

6. Customize the design:

Enhance the visual appeal of your invoice by applying formatting options such as font styles, colors, and borders. Make sure to choose a legible font size and style for easy readability.

7. Save the template:

Finally, save the invoice template as a Word document (.docx) for future use. You can create multiple templates for different types of invoices or clients.

Customizing Your Invoice Template

Once you have created the basic invoice template, you can further customize it to meet your specific requirements:

1. Add additional fields:

If you need to include additional information on your invoices, such as terms and conditions, payment instructions, or a personalized message, you can add extra rows or text boxes to accommodate these details.

2. Modify formulas and calculations:

If the built-in calculations in the template do not match your needs, you can adjust the formulas accordingly. This ensures accurate calculations of taxes, discounts, and totals based on your specific pricing structure.

3. Incorporate your branding:

Customize the colors, fonts, and layout of the invoice template to align with your brand identity. Use your company’s logo, color scheme, and font choices to create a consistent visual representation of your business.

4. Use conditional formatting:

If you want certain fields or sections of the invoice to appear only under specific conditions, you can apply conditional formatting. For example, you can set a condition to display a late payment fee if the invoice is overdue.

Printing and Saving Your Invoice Template

Before printing or saving your invoice template, make sure to double-check all the details and calculations for accuracy. Once you are satisfied, follow these steps:

1. Print the invoice:

Click on the “File” tab and select “Print” to print a hard copy of the invoice. Use high-quality paper for a professional look.

2. Save as PDF:

To save the invoice template as a PDF, go to the “File” tab and choose “Save As.” Select “PDF” as the file format and specify the location where you want to save the file. This allows you to easily share the invoice electronically with clients or store it digitally for future reference.


Creating a professional invoice using a free printable template in Microsoft Word is a convenient and efficient way to streamline your billing process. The customizable features of Word enable you to design an invoice that reflects your brand identity and includes all the necessary details for accurate and timely payments. By following the steps outlined in this article, you can create a personalized invoice template and save valuable time in your business operations.