Failed Background Check Letter Template

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How To Write A Background Check Letter Allard Author
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Table of Contents

What is a Failed Background Check?

A background check is a process that employers use to screen potential employees. It involves looking into an individual’s criminal record, employment history, education, and other relevant information to assess their suitability for a particular position. A failed background check means that the individual did not meet the criteria set by the employer, which could result in the withdrawal of a job offer or termination of employment.

Reasons for a Failed Background Check

There are various reasons why a background check may reveal information that leads to a failed result. Some common reasons include:

  • Criminal Record: If an individual has a criminal record, especially for offenses that are relevant to the job they are applying for, it can be a significant red flag for employers.
  • False Information: Providing false or misleading information on a job application or during the background check process can result in immediate disqualification.
  • Negative Employment History: A history of being terminated or disciplined at previous positions can raise concerns about an individual’s suitability for a new job.
  • Failed Drug Test: Many employers require candidates to pass a drug test as part of the background check. Failing this test can result in a failed background check.

How to Handle a Failed Background Check

Receiving news of a failed background check can be disheartening, but it doesn’t necessarily mean the end of your employment prospects. Here are some steps to handle the situation:

  1. Stay Calm: It’s important to remain calm and composed when you receive the news. Getting upset or defensive will not help your case.
  2. Understand the Reason: Ask the employer for specific details about why you failed the background check. This will help you understand the issue and determine if it can be resolved.
  3. Seek Legal Advice: If you believe that the failed background check was inaccurate or unfair, you may want to consult with an employment lawyer to understand your rights and options.
  4. Address the Issue: If the reason for your failed background check is something that can be addressed, take steps to rectify the situation. For example, if you failed a drug test, you may consider seeking treatment or attending a rehabilitation program.
  5. Continue Job Search: While dealing with a failed background check, it’s essential to keep searching for other job opportunities. Don’t let one setback discourage you from pursuing your career goals.

Failed Background Check Letter Template

If you need to write a letter to the employer regarding your failed background check, here is a template that you can use:

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Subject: Explanation of Failed Background Check

Dear [Employer’s Name],

I hope this letter finds you well. I recently received the news that my background check did not meet the requirements set by [Company Name]. I understand that this may raise concerns, and I would like to provide further information to address these concerns.

Upon hearing the news, I immediately sought to understand the reasons behind the failed background check. I would appreciate it if you could provide me with specific details about the areas in which I fell short, as well as any supporting documentation that influenced the decision.

I want to assure you that I take this matter seriously, and I am committed to rectifying any issues that may have led to the failed background check. I am open to discussing the matter further and exploring possible solutions.

Please let me know when it would be convenient for us to have a conversation or meet in person. I am available at your earliest convenience.

Thank you for your time and consideration. I appreciate the opportunity to address this matter, and I hope to have the chance to demonstrate my qualifications and commitment to [Company Name].

Sincerely,

[Your Name]

Tips for Writing a Failed Background Check Letter

When writing a failed background check letter, consider the following tips:

  • Be Professional: Maintain a professional tone throughout the letter. Avoid becoming defensive or emotional.
  • Be Concise: Keep the letter concise and to the point. Focus on addressing the concerns raised by the failed background check.
  • Express Willingness to Resolve: Show your willingness to address any issues and work towards a resolution.
  • Offer Additional Information: If you have any relevant information or documentation that can support your case, include it in the letter.
  • Proofread: Before sending the letter, thoroughly proofread it for any grammatical or spelling errors.

Sample Failed Background Check Letter

Here is a sample failed background check letter based on the template provided above:

John Doe
123 Main Street
Anytown, USA 12345
[email protected]
(555) 123-4567
January 1, 2023

Jane Smith
ABC Company
456 Oak Avenue
Anytown, USA 12345

Subject: Explanation of Failed Background Check

Dear Jane Smith,

I hope this letter finds you well. I recently received the news that my background check did not meet the requirements set by ABC Company. I understand that this may raise concerns, and I would like to provide further information to address these concerns.

Upon hearing the news, I immediately sought to understand the reasons behind the failed background check. I would appreciate it if you could provide me with specific details about the areas in which I fell short, as well as any supporting documentation that influenced the decision.

I want to assure you that I take this matter seriously, and I am committed to rectifying any issues that may have led to the failed background check. I am open to discussing the matter further and exploring possible solutions.

Please let me know when it would be convenient for us to have a conversation or meet in person. I am available at your earliest convenience.

Thank you for your time and consideration. I appreciate the opportunity to address this matter, and I hope to have the chance to demonstrate my qualifications and commitment to ABC Company.

Sincerely,

John Doe

Conclusion

Dealing with a failed background check can be challenging, but it’s important to handle the situation professionally. By understanding the reasons for the failure, seeking legal advice if necessary, and addressing any issues, you can potentially overcome this setback and continue pursuing your career goals. Remember to stay positive and persistent in your job search, as there are always other opportunities available.